Imperial Votes ("Imperial Votes," "we," "our," or "us") respects your privacy and is committed to protecting your personal information.
This Privacy Policy explains how we collect, use, store, disclose, and protect information when you access or use the Imperial Votes platform, website, applications, competitions, voting services, organizer dashboard, and related services (collectively, the "Platform").
By using the Platform, you agree to the collection and use of information in accordance with this Privacy Policy.
1. Who We Are
Imperial Votes is a voting platform that enables organizers to create and manage competitions and allows members of the public to support contestants through paid voting.
This Privacy Policy applies to:
Visitors to the Platform.
Voters.
Competition organizers.
Organizer staff members.
Contestants whose information is published through competitions.
Any other users of the Platform.
2. Information We Collect
We collect information directly from you, automatically through your use of the Platform, and from third-party service providers.
A. Information You Provide
Organizer Information
When organizers register for an account, we may collect:
Full name.
Contact person name.
Email address.
Phone number.
Organization name.
Competition name.
Country.
City.
Social media profiles.
Website URL (if provided).
Banking information (where applicable).
Communications with our support team.
Team Member Information
When organizers invite staff members, we may collect:
Name.
Email address.
Role and permissions.
Voter Information
When voters purchase votes, we may collect:
Email address.
First name (if provided).
Last name (if provided).
Payment-related information.
Competition and contestant selections.
Purchase history.
Contestant Information
Competition organizers may provide contestant information, including:
Full name.
Contestant number.
Division or category.
Country or region.
Biography.
Profile photographs.
Additional competition-related information.
Organizers are responsible for ensuring they have permission to provide contestant information to Imperial Votes.
B. Information Collected Automatically
When you use the Platform, we may automatically collect:
IP address.
Browser type.
Device type.
Operating system.
Referring websites.
Pages viewed.
Date and time of visits.
Click activity.
Session information.
Error logs.
Usage analytics.
This information helps us improve performance, security, and user experience.
C. Payment Information
Imperial Votes does not store complete payment card details.
Payments are processed through trusted third-party payment providers.
Depending on competition location, payment processing may be provided through:
Stripe
Paystack
Payment providers may collect and process payment information according to their own privacy policies and legal obligations.
3. How We Use Information
We use personal information to:
Create and manage accounts.
Process vote purchases.
Allocate votes correctly.
Operate competitions.
Provide organizer dashboards.
Generate reports and analytics.
Process payout requests.
Prevent fraud and abuse.
Monitor Platform performance.
Provide customer support.
Send transactional notifications.
Send payment confirmations.
Investigate disputes and chargebacks.
Comply with legal obligations.
Improve Platform functionality.
We may also use information to protect the integrity of competitions and voting systems.
4. Legal Basis for Processing
Where required by applicable law, we process personal information based on one or more of the following legal grounds:
Performance of a contract.
Compliance with legal obligations.
Legitimate business interests.
User consent.
Fraud prevention and security protection.
5. Competition and Contestant Information
Competition pages, contestant profiles, leaderboards, sponsor content, and competition information may be publicly visible.
Information that organizers choose to publish may be accessible to:
Platform visitors.
Search engines.
Social media platforms.
Other users.
Organizers are responsible for ensuring that any contestant information submitted for publication has been collected lawfully and with appropriate authorization.
6. Cookies and Tracking Technologies
Imperial Votes may use:
Cookies.
Session cookies.
Analytics technologies.
Security cookies.
Performance monitoring tools.
These technologies help us:
Maintain user sessions.
Improve site performance.
Analyze Platform usage.
Detect fraud and abuse.
Remember user preferences.
Users may manage cookie settings through their browser preferences.
Disabling cookies may affect Platform functionality.
7. Share Tracking and Analytics
Certain competitions may include social sharing features and bonus vote promotions.
When these features are used, we may collect information relating to:
Share activity.
Share links.
Referral clicks.
Conversions.
Associated competitions.
Associated contestants.
Platform engagement metrics.
This information is used solely to administer sharing features, award eligible bonus votes, and provide analytics to organizers.
8. Sponsor Analytics
Competitions may display sponsor logos and sponsor links.
We may collect information regarding:
Sponsor impressions.
Sponsor clicks.
Interaction timestamps.
Competition context.
These analytics may be made available to competition organizers through reporting dashboards.
9. Fraud Prevention and Security
To protect the integrity of voting and payment systems, we may collect and analyze information for security purposes, including:
Device identifiers.
IP addresses.
Transaction patterns.
Failed payment attempts.
Chargeback activity.
Suspicious voting behavior.
Abuse reports.
We may suspend accounts, delay transactions, investigate activity, or share information with authorities where necessary to prevent fraud or comply with legal obligations.
10. How We Share Information
We do not sell personal information.
We may share information with:
Service Providers
Third parties that assist us in operating the Platform, including:
Payment processors.
Cloud hosting providers.
Email delivery providers.
Analytics providers.
Security providers.
Customer support providers.
Competition Organizers
Organizers may have access to information necessary to manage competitions, including:
Vote purchases.
Voter email addresses.
Competition-related reporting.
Payment and transaction reports.
Legal Authorities
We may disclose information when required to:
Comply with legal obligations.
Respond to lawful requests.
Protect Platform security.
Investigate fraud.
Enforce our agreements.
Business Transfers
If Imperial Votes undergoes a merger, acquisition, restructuring, or asset sale, personal information may be transferred as part of that transaction.
11. International Data Transfers
Your information may be processed or stored in countries other than your country of residence.
By using the Platform, you acknowledge that your information may be transferred internationally where necessary to operate our services.
We take reasonable measures to ensure appropriate safeguards are applied when personal information is transferred internationally.
12. Data Retention
We retain information only for as long as necessary to:
Provide services.
Maintain voting records.
Process transactions.
Meet legal obligations.
Resolve disputes.
Enforce agreements.
Protect Platform integrity.
Certain records may be retained for longer periods where required by law, regulatory obligations, audit requirements, or fraud investigations.
13. Security Measures
Imperial Votes implements reasonable technical and organizational measures designed to protect information, including:
Encrypted communications.
Secure authentication systems.
Role-based access controls.
Audit logging.
Monitoring and alerting systems.
Access restrictions.
Infrastructure security controls.
No internet-based system can be guaranteed to be completely secure.
Users are responsible for maintaining the confidentiality of their account credentials.
14. Your Rights
Depending on your location and applicable law, you may have rights to:
Access your personal information.
Correct inaccurate information.
Request deletion of personal information.
Request restriction of processing.
Object to processing.
Request portability of your data.
Withdraw consent where processing relies on consent.
Requests may be subject to legal, contractual, security, or operational limitations.
15. Children's Privacy
Imperial Votes is not intended for use by children under the age required by applicable law to provide consent.
We do not knowingly collect personal information directly from children without appropriate authorization.
If we become aware that information has been collected improperly, we may remove it and take appropriate action.
16. Third-Party Websites
The Platform may contain links to third-party websites, sponsor websites, social media platforms, or external services.
Imperial Votes is not responsible for:
Third-party privacy practices.
Third-party content.
Third-party security measures.
Users should review the privacy policies of any external services they visit.
17. Email Communications
Imperial Votes may send:
Transactional Communications
Including:
Account notifications.
Competition notifications.
Payment confirmations.
Payout notifications.
Security alerts.
Service-related messages.
These communications are necessary for Platform operation.
Optional Communications
Where permitted by law, we may send:
Product updates.
Platform announcements.
Marketing communications.
Users may opt out of non-essential communications where applicable.
18. Charge backs, Disputes, and Investigations
Where payment disputes, chargebacks, fraud investigations, or compliance reviews occur, we may retain and review relevant records, including:
Transaction information.
Voting records.
Communication history.
Account activity.
Technical logs.
Such information may be shared with payment providers, legal authorities, or professional advisors where necessary.
19. Changes to This Privacy Policy
Imperial Votes may update this Privacy Policy periodically.
Updated versions will be published on the Platform together with the revised effective date.
Continued use of the Platform following publication of updates constitutes acceptance of the revised Privacy Policy.
20. Contact Us
If you have questions regarding this Privacy Policy or wish to exercise your privacy rights, please contact us through our contact us page, You can fill out the form or contact us by our contact details.
Privacy Acknowledgment
By accessing or using Imperial Votes, you acknowledge that you have read and understood this Privacy Policy and agree to the collection, use, disclosure, and storage of information as described herein.